Services & Fees — Billed per project

Each Page Gets a Translator, an Editor, and a Reader Who Lives There.

Name: Nakamura & Voss
Address: 1308 Magnolia St, New Smyrna Beach, FL, 32168, US
Telephone: (203) 996-7740

Three services, priced in public — because an agency that won’t print its rates is planning to surprise you with one. Certified translation, terminology glossaries and in-country review for patents, regulatory files and software docs moving between English, Japanese and German.

Call (203) 996-7740 Run the Numbers

Your quote is fixed in writing before a single word is translated.

Claims 1–3 — What You Can Buy

Our Services, Drafted the Way We Draft Your Claims.

An independent claim states exactly what you get. Dependent claims add what you might want on top. Nothing is implied, nothing hides in a footnote — the same discipline we hold your filings to, turned on ourselves.

A printed Japanese patent claims page with handwritten English margin notes in copper pencil, bracket marks around key terms and a steel ruler beside it. — Fig. 3 — Every term choice is argued in the margin, then written into your glossary.

Certified Translation

A certified translation of your document, comprising: a translator who works only in your language pair and only in engineering; an independent editor who checks every segment against the source; and a signed statement of accuracy; wherein every term follows your glossary from the first page to the last.

In plain English

The core of the studio. Two linguists touch every sentence — one writes, one attacks. Patent specifications and claim sets, declarations of conformity, IFUs, operating manuals, UI strings. The statement of accuracy is the one the USPTO asks for alongside a foreign-language priority document, and it comes with the job. It is not an upsell.

Terminology Glossary Build

A terminology glossary, comprising: up to 300 terms mined from your past filings, manuals and CAD callouts; approved equivalents in English, Japanese and German; and one 45-minute confirmation call with your engineers; wherein the glossary belongs to you.

In plain English

The step competitors skip because it doesn’t bill by the word. It’s also the reason Verriegelungselement never turns into three different English nouns across one patent family. Delivered in TBX for your CAT tools and Excel for everyone else — and if you ever leave us, it walks out the door with you.

In-Country Reviewer QA

An in-country review, comprising: a reviewer who lives in Japan or Germany and works in your field; a cold read of the target text with no source document in view; and a written log of every flag raised; wherein no file ships until each flag is resolved.

In plain English

Translators read source and target side by side, so a sentence that only makes sense with the English next to it can slip through. A reviewer in Osaka or Stuttgart has no such crutch. If they stumble, an examiner — or a technician on the line — will too. You get the reviewer’s name and background before you approve the quote.

Schedule A — Fee Schedule

Printed Rates. “Contact Us for Pricing” Is a Negotiating Tactic.

Every per-word rate below covers new words, translated and edited by two people. Turnarounds assume in-country review is part of the job. If your document doesn’t fit a row, call — we’ll price it in writing by the next business day.

Estimate a Job

Fees by document type and language pair. All figures in US dollars.
Document	EN⇄DE	EN⇄JA	Unit / minimum	Typical turnaround
Patents
Utility application, specification + claimsCertified, signed statement included	$0.26	$0.32	per word · $385 min	20 pages: ~6 days DE, ~8 days JA
Foreign-language priority documentFormatted for USPTO submission	$0.26	$0.32	per word · $385 min	Same as application
Claim amendments & office-action repliesUp to 1,000 words per set	$295	$345	flat per set	3 business days
Regulatory
Declarations of conformity & technical-file excerptsCE, MDR and machinery directive work	$0.26	$0.32	per word · $385 min	4–6 business days
IFUs, warnings & device labelsLabel sets up to 40 strings	$210	$240	per label set · IFUs per word	3 business days
PMDA & notified-body submission setsIn-country review mandatory	$0.26	$0.32	per word + review	Scheduled per set
Software
UI strings & error messagesXLIFF, JSON, .resx · repeats billed at 30%	$0.22	$0.28	per new word · $385 min	2–5 business days
Operating manuals & release notesYour translation memory reused and returned	$0.24	$0.30	per word · $385 min	Booked per release
Add-ons
In-country reviewer QA	from $640		per document set	+1–2 business days
Terminology glossary build	from $1,480		up to 300 terms · $3.40/term after	~2 weeks incl. engineer call
Notarized copy	$45		per copy	+1 business day
Layout matchingInDesign, FrameMaker, PDF	$72		per hour	Quoted with the job
Rush delivery	+35%		on translation fees	Only if it can be done well

Invoiced per project by ACH, wire or card. No subscription, no retainer creep, no “project management fee” appearing on page two of the invoice.

Get This in Writing

Schedule B — Ballpark

Run the Numbers Yourself. Then Make Us Commit to Them.

Plug in a word count and a language pair. This is plain arithmetic off Schedule A, not a quote — your real figure comes back fixed, in writing, once we’ve seen the file and counted repeats.

Estimated fee · before we see the file $2,176

Translation & edit: $1,536
Rush premium: —
In-country review: $640
Notarized copies: —

Minimum job $385. Repeated strings in software docs are billed at 30% of the rate, so your real number on long manuals usually lands lower than this — never higher than the written quote.

Email This Estimate Call to Confirm

Schedule C — Scope

We Turn Work Down. Here’s Exactly Which.

An agency that says yes to everything is guessing at half of it. Ours is a narrow desk on purpose — and if your job lands on the wrong side of it, we’ll tell you on the first call and name someone better suited.

On our desk

Yes, Gladly

Patent applications, claim sets, office-action repliesEN⇄JA and EN⇄DE, for USPTO, EPO and JPO.
Declarations of conformity, technical files, IFUsAnd the device labels that have to survive a notified body.
UI strings, error messages, firmware textXLIFF, JSON or .resx, returned with your memory updated.
Operating and service manualsMachinery, sensors, controls, test equipment.
Glossary rescuesA patent family that’s drifted across three vendors and needs one vocabulary again.

An aluminium industrial control unit with a safety label carrying German and Japanese warning text side by side, a copper cable coiled beside it. — Fig. 4 — Two languages, one label, no room for a loose word.

Handed back, with a referral

No, Respectfully

Any language beyond English, Japanese and GermanDepth in three beats a shrug in thirty.
Marketing taglines and ad copyThat’s transcreation — a different craft with different instincts.
Contracts, litigation discovery, immigration papersLegal, yes. Our legal, no.
“Just tidy up this machine output”We’d rather translate it properly than polish a guess.
A 300-page manual due tomorrow morningYou’ll get an honest delivery date instead of a rushed disaster.

Not Sure Which Row You’re In?

Read Us the First Paragraph. We’ll Tell You What It Costs.

(203) 996-7740

Monday to Friday, ten to five, Eastern. Have the word count, the language pair and the filing deadline to hand — that’s enough for a ballpark on the call and a fixed written quote by the next business day.

Call the Studio contact@nakamuravoss.com

Opening hours
Mon–Fri	10am–5pm
Sat–Sun	Email only — answered Monday

1308 Magnolia St New Smyrna Beach, FL 32168 Bringing originals in person? Get directions →